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2. 

4. Welcome to our Community Event Application form!

6. The City of Liberal recognizes the positive impact and importance of community festivals and events. These events bring our residents together to experience a shared culture and are an important piece of our vibrant community. We are committed to supporting festivals and events by providing organizers with the resources and tools required to plan and execute events in a safe manner.

   The purpose of this application process is to help organizers identify the provisions, permits and plans that must be in place in order to host a successful event in Liberal.

   An application is required for all events that are open to the public with activities or impacts taking place on City-owned properties – such as streets, rental facilities, and outdoor spaces. Applications must be submitted no less than 45 days prior to the scheduled event. The application must include general event information, an event site map, and a certificate of insurance if an event takes place on public streets or properties.

   For questions about the Community Event Application process, please contact the City of Liberal's City Clerk at (620) 626-2206. 

8. APPLICANT INFORMATION
10. ​Event Title:*

     

12. Organization:*
14. Contact Name:*
16. Phone Number*
18. Email:*
20. Mailing Address:*

    Used to send your permit.

22. City/State:*
24. Is your organization an established 501(c)3?*
    -- Select One --YesNo

    If so, please be ready to upload your proof of non-profit status in the "additional documents" section at the end of this application.

26. EVENT DETAILS
28. Event Date: *
    Event Date:

    Use MM/DD/YYYY format.

30. Event Time:*
    Event Time: Start Time

    —

    Event Time: End Time

    Provide the start and end times for your event.

32. Event Location:*
34. Where does this event take place?*
    -- Select One --City of Liberal properties or streetsPrivate or county-owned propertyI am not sure
36. Estimated Attendance:*
38. Describe the activities taking place at your event:*
40. Will your event include any of the following?*

    1. 5 or more vendors
    2. Alcoholic beverages (serving or selling)
    3. Bleachers/stands
    4. Carnival
    5. Circus
    6. Electric Generators
    7. Fireworks
    8. Inflatables/amusement rides
    9. Mobile food vendors (food trucks)
    10. Outdoor music/film/live entertainment
    11. Parade route
    12. Petting zoo
    13. Rodeo
    14. Street closure
    15. Street fair
    16. Tents larger than 10'x10'
    17. Use of large equipment for setup
    18. Walk/run race route
    19. None of the above

    Please select all that apply.

42. APPLICATION ATTACHMENTS
44. Site Map

    The site map must show the general setup of the event, traffic flow, and parking. All site maps should contain the following information as applicable:

    Include marked compass directions.

    Locate and label the location of:

    • Vendors
    • Tents/Stages/Bleachers
    • Portable Restrooms
    • Electric Generators
    • Additional Trash 
    • Receptacles/Dumpsters
    • Amusement Rides/Inflatables
    • Visitor Parking
    • Walk/Run Race Routes

    Clearly identify streets that are requested for closure. Include detailed traffic control plans with proposed devices (ex. cones, barricades) for street and/or sidewalk closures.

    Define the enclosed area where alcoholic beverages will be consumed:

    • Mark all entry and exit points for the alcohol consumption area
    • Label the precise point of sale location for alcoholic beverages
    • Label the location of “No Alcohol Beyond This Point” signs (required for consumption areas)
46. Map Upload*
48. Certificate of Insurance

    A minimum amount of $1,000,000 public liability insurance is necessary, in addition to other insurance as required by law, for any events taking place on the City of Liberal’s public property. The “City of Liberal, its officers, and agents” must be named as an additional insured. The certificate of insurance must be current through the date(s) of the event.

50. Certificate of Insurance Upload
52. ADDITIONAL DOCUMENTS

    Please attach additional documents here, including licenses, permits, proof of 501(c)3 non-profit status, and additional plans as identified in the Community Events Resource Guide.

54. Additional Document Upload
Leave This Blank:


56. 1. Receive an email copy of this form.
57. Email address

    This field is not part of the form submission.

58. Submit

* indicates a required field